Scale & Ambition – JITO Connect 2025
JITO Connect 2025 in Hyderabad was set to be one of India's largest business confluences, combining exhibition, networking, and cultural experiences across three days.
Massive Scale
Managing 100,000+ attendees across 800,000 sq. ft. with 3,000+ exhibitors required robust infrastructure.
Complex Scheduling
Multi-day event with business forums, startup showcases, cultural performances, and networking zones.
High Expectations
Community, sponsors, and participants demanded seamless operations and measurable ROI.
End-to-End Management
Need for comprehensive solution from pre-event planning through post-event analytics.
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Key Requirements
- Seamless registration & check-in with badge credentialing
- Sponsor & exhibitor management with lead capture
- On-ground logistics & manpower coordination
- Real-time dashboards for live monitoring
- Attendee engagement & networking tools
- Comprehensive post-event analytics & ROI reporting
Why JITO Chose EventTitans
EventTitans was selected as the technology and operations partner to deliver a comprehensive solution that could handle the complexity and scale of JITO Connect 2025.
Comprehensive Platform
All-in-one event management suite supporting the full lifecycle: registration, ticketing, booth management, CRM, analytics, surveys, and more.
Customization & Branding
End-to-end branding with JITO's identity across event website, mobile app, emails, and dashboards for complete consistency.
Engagement Tools
Gamification, live polls, AI matchmaking, session boards, and digital business cards to drive meaningful interaction.
Operational Support
Dedicated on-site team managing check-ins, badge printing, troubleshooting, and real-time technical coordination.
Analytics & Insights
Real-time monitoring of attendance, heatmaps, session popularity, booth traffic, and feedback for data-driven decisions.
Proven Experience
Track record of successfully managing large-scale events with thousands of attendees and exhibitors.
The Perfect Partnership
EventTitans' combination of cutting-edge technology, customization capabilities, and dedicated on-ground support made it the ideal partner to bring JITO's vision to life.
Pre-Event Phase
Event Blueprint & Planning
Joint workshops with JITO to map zones, flow, exhibitor layouts, registration timelines, and contingency planning.
Registration Launch & Marketing
EventTitans handled building the registration portal, integrating payment gateways, promotional email/SMS/WhatsApp campaigns, and managing early-bird tickets.
Exhibitor & Sponsor Portal
Sponsors and exhibitors were onboarded via a portal, with easy upload of logos, booth preferences, lead capture settings, and collateral.
Mobile App & Networking Module
A mobile app (or module in the EventTitans platform) allowed attendees to pre-schedule meetings, scan digital business cards, view agendas, and set reminders.
Staff Training and Dry Runs
The EventTitans on-ground operations team ran mock check-in drills and staff training on hardware (scanners, badge printers, WiFi fallback plans).
On-Ground & During Event
Check-in & Badge Printing
Multiple counters with scanners and instant badge printers to avoid bottlenecks. Walk-ins and pre-registered flows handled separately.
Real-Time Monitoring Desk
A control room with live dashboards, staff communication channels, and rapid incident handling.
Sponsor/Exhibitor Lead Capture
Exhibitors had scanning tools connected into EventTitans to collect visitor data and sync to dashboards.
Engagement Activities
Live polls, feedback push, quizzes, “spin wheel” gamified elements to drive attendance in sessions.
Session Management
Room scheduling, switching, overflow handling, speaker coordination, signage & real-time updates.
Support & Troubleshooting
Onsite engineers, help desks, backup hardware, and staff ready to resolve WiFi, scanner failures, or attendee queries.
Post-Event Phase
Surveys & Feedback
Automated feedback surveys dispatched to attendees, exhibitors, and speakers.
Data Analytics & Reporting
Consolidated dashboards showing attendance trends, session engagement, exhibitor ROI (booth visits, leads), and demographic breakdowns.
Lead Handover & CRM Sync
All captured leads delivered to JITO and sponsors in formats compatible with their CRM / follow-up systems.
Post-Mortem & Recommendations
Joint debrief, lessons learned, and suggestions for improvements in next editions.
Measurable Success Across All Metrics
The partnership between JITO and EventTitans delivered exceptional results, exceeding expectations and setting new standards for large-scale event management.
Seamless Experience
Zero queues at check-in, smooth navigation throughout the venue, and responsive support delivering exceptional attendee satisfaction.
High Engagement
Packed sessions with strong adoption of interactive polls, networking features, and gamification elements driving meaningful connections.
Sponsor ROI
Quality lead capture, real-time footfall analytics, and comprehensive data validating sponsor investments and driving future partnerships.
Operational Efficiency
Significant reduction in manual effort, logistics overhead, and vendor coordination complexity through integrated automation.
Actionable Insights
Data-driven planning for layouts, session scheduling, and marketing strategies based on comprehensive analytics and heatmaps.
Brand Enhancement
JITO Connect 2025 acclaimed for professional execution, strengthening brand reputation and boosting trust for future events.
Impact by the Numbers
Conclusion
EventTitans transformed our vision into reality. Their platform and on-ground support ensured JITO Connect 2025 was not just an event, but an unforgettable experience for all stakeholders. The seamless execution exceeded our expectations.
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