Automated Speaker & Sponsor Onboarding
Give speakers and sponsors a smooth, automated onboarding — no manual tasks, no back-and-forth.
Online Form
CRM Screening
Complete Setup
Go Live
For Speakers
The Selection Process
- Allow interested individuals to apply as speakers using a dedicated online form.
- All submissions are connected into our CRM, allowing for quick screening and selection of the most appropriate speakers for your event.
Speaker Application Form
Speaker Profile Management
- Once selected, speakers receive a registration link.
- Speakers can complete their profiles: add biography, professional interests, profile photo, social links, and networking preferences.
- Profiles are auto-populated (from CRM) to reduce manual effort — enabling a fast and efficient setup.
Profile Preview
Showcasing & Visibility
- Display speaker profiles publicly (or on a designated page) with their bio, social media links, past-event experiences, and ratings.
- Offer multiple layout options (pages, pop-ups, etc.) to highlight speakers in a way that aligns with your event's design.
Page Layout
Pop-up View
Grid View
For Sponsors
Sponsor Self-Management and Setup
- Invite sponsors to register and set up their event presence (booths, exhibitions) without the need for back-and-forth communications.
- Sponsors have the option to post company information, videos, photographs, promotional codes, or incentives, providing them more ways to market their brand.
Videos
Photos
Promo Codes
Interactive Booths and Engagement Tools
- Allow sponsors to engage attendees with interactive aspects including as promotions, offers, and other engagement tools.
- Real-time analytics allow you to track sponsor-attendee interactions and measure ROI and sponsor engagement performance.
What Happens Next (After Onboarding)
Once your profile is live
For Speakers
Speakers appear on your event website and speaker page — with bio, photo, and social links — visible to attendees and media.
For Sponsors
Sponsors get brand and booth placement, plus optional promo media, discounts, and promo codes to engage attendees directly.
- Our team will handle the scheduling, session slots (for speakers), booth assignment (for sponsors), and all contact using CRM.
- Pre-event communications will commence, sharing with you the event agenda, logistics, speaker/sponsor guidelines, and what to expect on the day of the event.
Unified Data and CRM Integration
All speaker, sponsor, and attendee data — applications, profiles, registrations, and engagement — lives in one integrated CRM.
Speakers
Sponsors
EventTitans CRM
Centralized Data Hub
Attendees
- Export data with ease
- Built-in email/SMS marketing tools
- Communicate and follow up
- Send future invitations
Why Automated Onboarding Works
Efficiency and Automation
Cut manual admin — everything is captured through forms and managed in the backend, saving time for organizers and participants alike.
Professional Presentation
Profiles stay consistent, structured, and polished — so speakers and sponsors get high-quality exposure.
Better Stakeholder Experience
Clear steps, clear expectations, and timely communication keep speakers, sponsors, and attendees happy.
Scalable and Adaptable
Works the same across in-person, hybrid, and virtual events.
Streamline Your Onboarding Process Today
Automate speaker and sponsor onboarding with EventTitans and eliminate manual tasks forever.
Speaker & Sponsor Onboarding FAQs
What organizers ask before automating their onboarding.
How do speakers apply to my event?
Through a dedicated online application form. Every submission flows straight into the CRM, so you can screen applicants and select the right speakers in one place instead of working through an inbox.
Do I have to build speaker profiles myself?
No. Selected speakers get a registration link and complete their own profile — biography, professional interests, photo, social links and networking preferences. Fields already known are auto-populated from the CRM, so there is less to fill in.
Where do speaker profiles appear?
On your event website or a dedicated speaker page, showing bio, social links, past-event experience and ratings. Several layout options are available — full pages or pop-ups — so the presentation matches the rest of your event website.
Can sponsors set up their own booths?
Yes. Sponsors register and set up their own presence — booths and exhibitions — without back-and-forth. They can post company information, videos, photographs, promotional codes and incentives themselves. See exhibitor & sponsor management.
Can I measure sponsor ROI?
Yes. Real-time analytics track sponsor-to-attendee interactions so you can report engagement and ROI back to the sponsor rather than estimating it. More in event analytics.
Is speaker and sponsor data kept separate from attendees?
No — applications, profiles, registrations and engagement all live in one integrated CRM alongside attendee data. You can export it, and use the built-in email and SMS tools to follow up or invite people to your next event. See event CRM.
What happens after someone is onboarded?
Speakers appear on your event website with bio, photo and social links; sponsors get brand and booth placement plus any promo media or codes. Scheduling, session slots, booth assignment and contact are handled through the CRM, and pre-event communications go out with the agenda, logistics and guidelines. Session slots are managed in session management.
Does this work for virtual and hybrid events?
Yes. The same onboarding flow works across in-person, hybrid and virtual formats — see virtual events.
Is there a free trial?
You can start a 30-day free trial with no credit card required, and there is also a free plan. Plan limits and ticket fees are on the pricing page.
How much manual admin does this remove?
Applications, screening, profile completion and booth setup are all captured through forms and managed in the backend, so organizers stop chasing people for bios, headshots and logos by email. Profiles also stay structurally consistent, which is why they present well.