Conference Registration Software
Run delegate registration for a multi-day, multi-track conference on one platform — tiered delegate rates, per-delegate data capture, early-bird windows, on-site box office, QR check-in, badge printing and certificates.
Why conference registration is different
A conference is not a single-ticket event. One finance manager may register eight colleagues across three delegate categories, each needing their own dietary requirement, job title and session choices. Registration opens months ahead at an early-bird rate, moves to standard pricing, and still has to handle the people who walk up on the morning. EventTitans handles registration, payment, check-in and certification in one system, so delegate data is entered once and reused at the badge printer and in your CRM.
Tiered delegate rates
Create a ticket type per delegate category — member, non-member, student, speaker, day pass. Each carries its own price, quantity, minimum and maximum per order, and its own sale window.
Data for every delegate
Attendee Checkout Config collects details per person rather than per booking, so a group registration still yields a complete record for each delegate.
One record, end to end
Tick Save It to CRM and registration data flows into your contacts, ready for joining instructions, on-site badge printing and post-event follow-up.
Build the registration form
Delegate types and sale windows
Add a ticket type for each delegate category and set its Ticket Name, description, Quantity and Price. Minimum and maximum per order stop a single booker taking a block you meant to spread across member organisations. Sales Start and Sales End date/time define exactly when each rate is live, so early-bird closes and standard pricing opens without anyone remembering to intervene.
Checkout and per-attendee fields
Checkout Config sets what the buyer completes. Attendee Checkout Config sets what is collected for each attendee on each ticket — the difference that matters when one person registers a delegation. Payment Config controls the event's payment options.
Early-bird, member and group discounts
Coupon codes carry a Coupon Title, a percentage or fixed Offer Type, an Offer Upto cap and a Number of Uses limit, with Activation From and Expiry dates. Apply them to events, tickets, hotels or products and subscriptions, and track total uses per code and per user.
Free and registration-only conferences
Set a ticket price to zero and it shows as Free. A registration-only conference can go live without linking a payment gateway, and still uses QR check-in at the door.
Refund rules per delegate type
Each ticket has its own Refund Type, refund amount or percentage, an If Cancelled before (days) threshold and its own Terms & Conditions — so a concessionary student rate can be non-refundable while the full delegate rate is not.
Conference day: the registration desk
Check delegates in by QR
Open Quick Check-in, confirm the event, and scan the delegate's ticket QR — their card loads automatically with name, ticket type and status. Enable Direct Check-in and Direct Print and a single scan admits the delegate and prints the badge. The screen is mobile-responsive, so several desks can run from phones during the morning peak.
Find delegates who cannot find their ticket
Search by name, phone, email, Order Id, Attendee UniqueId or Company. For enrolled delegates, Face Recognition mode gives hands-free entry.
Register walk-ins
Enter the walk-in's details on Quick Check-in and click Register, verify by OTP if prompted, then Assign Ticket and print the badge. Counter Registration takes payment on the spot across Tickets, Product, Subscriptions or Donations, with tax and grand total calculated in the cart.
Watch the room in real time
The Live Check-in Monitor shows Attendee, Ticket or Slot, Checked In At, Time Elapsed and Status, with rows colour-coded for within time, approaching and overtime — useful for workshop capacity and for room stewards.
Badges and certificates
Design badges in the drag-and-drop Badge Template builder at 4×6 or a custom size. Place attendee fields such as Full Name, Company and Job title, add a QR or barcode, your logo, static text and shapes, and design front and back. Print to the default printer at 4×6 or to Zebra label hardware at the desk. After the conference, issue certificates of participation from an uploaded template with dynamic fields — the record that matters where attendance carries professional development credit.
Built for the shape of a conference
Academic and scientific conferences
Collect abstracts and score them through a judging panel, then build the agenda from accepted submissions and issue participation certificates to delegates. See abstract management and the evaluator.
Association and membership conferences
Run member and non-member rates side by side, restrict volume per booking, and link registration to your event CRM so renewals and attendance sit against the same contact.
Corporate and internal conferences
Registration-only events need no payment gateway. Capture per-delegate details for catering and travel, and print badges on arrival. See corporate events.
Conferences with an exhibition floor
Add booth categories, a hall floor plan and sponsor packages alongside delegate registration. See exhibitor and sponsor management.
Frequently asked questions
Can I collect different information from each delegate rather than just the buyer?
Yes. Checkout Config controls the buyer's fields; Attendee Checkout Config controls the details collected for each attendee on a ticket. Ticking Save It to CRM pushes the captured data into your contacts.
How do I run early-bird pricing for a conference?
Give each delegate ticket its own Sales Start and Sales End window so the early-bird rate closes automatically, or use a coupon code with an Activation From and Expiry Date, an Offer Upto cap and a Number of Uses limit.
Can we register delegates who turn up without booking?
Yes — register the walk-in on Quick Check-in, verify by OTP if prompted, then Assign Ticket and print the badge. Counter Registration takes the payment on site.
Can delegates receive certificates of participation?
Yes. Certificates are generated from an uploaded template with dynamic fields, so each delegate receives a personalised certificate.
How fast is check-in on the morning of a multi-day conference?
One scan of the ticket QR loads the delegate; with Direct Check-in and Direct Print enabled, that same scan admits them and prints the badge. Run multiple entry points from phones to clear the queue.
Can I control refunds per delegate type?
Each ticket has its own Refund Type, amount or percentage, an If Cancelled before (days) threshold and its own Terms & Conditions.
See conference registration end to end
Walk through delegate types, per-attendee fields, the on-site desk and badge printing with our team.
Book a demo Talk to usRelated: event ticketing & registration · event check-in · badge printing · session management · speaker management · registration help guides